Schedule your field team on a map and track every job
Scheduling and invoicing, mobile app for engineers, and real-time project tracking. Map-based views keep everyone in sync, on site, and on time.
“The pipelines are really good. You can keep track of things and know where they're at.”
Running a team of field engineers across multiple installation sites demands more than a shared calendar. Payaca puts your scheduled jobs on a map as well as a calendar, so you can see where the work is, what is next, and which projects need attention.
Engineers get everything they need on mobile, including offline access for sites with poor signal. Automatic timesheets and real-time progress tracking mean you spend less time chasing updates and more time delivering quality installations.
Before anyone sets off, the Site address card shows a satellite view of the site with the pin Payaca holds for that address, road names included, so the crew knows which building, which entrance and which roof they're heading for. One click opens it in Google Maps; the card menu gets directions from wherever your engineer is starting from.
Materials get the same treatment. Named stock locations hold bulk-bought inventory across warehouses, vans, and branches, valued at weighted average cost, so a pallet of panels only lands on a job when you actually issue the stock. You always know what's on hand and what it's worth, with true job costing instead of noisy margins from whichever project happened to trigger the order.
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What's included
Everything you need to schedule your field team on a map and track every job.
Map-based scheduling
See scheduled jobs as pins on a map alongside the calendar. Filter by engineer or team, group nearby jobs into the same day, and cut travel between appointments.
Mobile app
Field teams get schedules, project specs, checklists, and photo capture. Works offline in basements and rural areas.
Real-time project tracking
Track progress from first contact to completion. Know exactly where every project stands at any moment.
Automatic timesheets
Engineers clock in/out from the app. Automatic time tracking for payroll and accurate project costing.
Site address map
Every project's Site address card shows a satellite view of the site with Payaca's pin on it. Click to open it in Google Maps, or get directions from wherever your engineer is starting from.
Stock locations & inventory
Hold bulk-bought materials across warehouses, vans, and branches. Buy stock into a location, see on-hand quantity and value at weighted average cost, and issue it to projects at real cost when it's used.
Frequently asked questions
- What is field service scheduling software?
- Field service scheduling software helps installation businesses assign, track, and plan engineer schedules. Payaca's Schedule page has a calendar view and a map view, so you can see when each engineer is booked and where each job is, and give a new job to whoever is already working nearby.
- Does Payaca have a mobile app for field teams?
- Yes. The Payaca mobile app gives engineers their schedules, project specifications, checklists, and photo capture. It works offline for basements and rural areas, then syncs automatically when back online.
- How does real-time project tracking work?
- Every project in Payaca moves through customisable pipeline stages, from lead to completion. You see exactly where each job stands, who's assigned, and what's outstanding at any moment.
- Can Payaca track engineer timesheets automatically?
- Yes. Engineers clock in and out from the mobile app with GPS verification. Payaca generates automatic timesheets for payroll and calculates accurate labour costs per project.
- How does map-based scheduling reduce costs?
- Seeing the day's jobs on a map lets you give a new job to the engineer already working in that area and fit nearby jobs into the same day, which cuts drive time and fuel costs. Filter the map by engineer to check a new job fits their existing schedule.
- Can engineers see the job site before they set off?
- Yes. The Site address card on every project shows a satellite view of the site with Payaca's pin on it, with road names overlaid so you can tell one building from the one next door. Click the image to open the location in Google Maps, or use the card menu to get directions to the site. If Payaca couldn't find a location for the address, Open in maps and Directions still work by searching the address text.
- Can Payaca track stock and inventory across multiple locations?
- Yes. Named stock locations let you hold bulk-bought materials across warehouses, vans, and branches. Buy stock into a location through purchase orders, track on-hand quantity and value at weighted average cost, and issue stock to projects at its real cost when it's used, so a single bulk delivery no longer distorts one job's margin. It's native inventory in the same system that runs your pipeline and invoicing, without the spreadsheet alongside your CRM.
Ready to run your whole install business in one system?
Growing installers run their whole job on Payaca, from quote to final payment. We'll handle your workflow mapping and data migration.