Payaca Limited is a company registered in England and Wales (company number 11173058 ) with a registered office at Queen Charlotte House, 53-55 Queen Charlotte Street, Bristol, BS1 4HQ.
When you use our services, you’ll share some information with us. We want to be upfront about the information we collect, how we use it, who we share it with and the choices we give you to control, access and update your information. For the purposes of data protection legislation, we are the data controller of your personal data. We are registered with the Information Commissioners Office in the UK with reference number ZA426301.
Please read this privacy and cookie policy carefully.
Questions, comments and requests regarding this privacy policy are welcomed and should be sent to us at: privacy@payaca.com
We ensure that your privacy is respected at all times and our primary goal is to improve upon and make sure our services and messaging are relevant for all our users, while also ensuring that personal information of all users is respected and protected.
To learn about the information we collect and how we use your personal data, read the notice or notices which apply best to your relationship with us:
Our website uses cookies. Cookies are pieces of code that allow small amounts of information to be passed from your internet browser to our web server. We use third party cookies, serving several purposes. All data passed by cookies is anonymous and will never contain your name, address, telephone number or payment details.
They enable us to:
If you do not want to accept cookies, you can change your browser settings so that cookies are not accepted.
If you do this, please be aware that you may lose some of the functionality of this website. For further information about cookies and how to disable them please go to: http://www.aboutcookies.org or http://www.allaboutcookies.org.
We may share your information or data with trusted third parties who help us provide certain aspects of our services. In particular, we engage third parties to:
We enter into confidentiality and data processing terms with our partners to ensure they comply with high levels of confidentiality and best practice in privacy and security standards and we regularly review these standards and practices.
We also have to share information or data in order to:
We will not transfer your personal data outside of the EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.
If you would like further information about who we share your personal information with, please contact us.
We will hold on to your information for as long as is needed to be able to provide the services to you.
We may also keep hold of some of your information if reasonably necessary or required to meet legal or regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.
We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way.
We limit access to your personal information to those who have a genuine business need to know it.
Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit http://www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
Under the General Data Protection Regulation, you have a number of important rights available to you for free. In summary, those include rights to:
For further information on each of these rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of these rights, please:
You can ask us to stop sending you marketing messages at any time by logging into your account and adjusting your marketing preferences or by following the opt-out links on any marketing messages sent to you.
Where you opt out of receiving marketing messages, this will not apply to personal data provided to us which we need in order to supply our services to you.
We hope that we can resolve any query or concern you raise about our use of your information. If you are not happy with how we manage your personal data, you have the right to lodge a complaint with a supervisory authority. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/.
This privacy policy was published on 13th July 2018 and last updated on 18th November 2019.
Any changes we make to this notice will be posted on this page.
Please contact us if you have any questions about this privacy policy or the information we hold about you.
If you wish to contact us please send an email to privacy@payaca.com.
This page sets out what information we process when you hold an account with us as a business.
Contact information: when you register for an account we collect your first and last name, username, password, email address and phone number.
Usage information: we collect usage information about you whenever you interact with our websites and services. This includes which webpages you visit, what you click on, when you perform those actions, what language preference you have, and so on.
Device and browser data: we collect information from the device and application you use to access our services. Device data mainly means your IP address, operating system version, device type, system and performance information, and browser type. If you are on a mobile device we also collect the UUID for that device.
Log data: our web servers keep log files that record data each time a device accesses those servers. The log files contain data about the nature of each access, including originating IP addresses, internet service providers, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system versions, device type and timestamps.
Information from page tags: we use third party tracking services that employ cookies and page tags to collect data about visitors to our websites. This data includes usage and user statistics. Emails sent by us or by users through our services include page tags that allow the sender to collect information about who opened those emails and clicked on links in them.
Billing information: we require you to provide your billing details, a name, address, email address and financial information corresponding to your selected method of payment (e.g. a credit card number and expiration date or a bank account number). We use a third party payment gateway to collect, store and process billing information. We do not store this information and all payment pages use TLS technology.
Account settings: you can set various preferences and personal details on pages like your account settings page.
We process personal data about you:
Contact information
We use your contact information to:
Legal Basis for Processing: Fulfilment of a contract, Consent, Legitimate interests
Usage information
We collect information about the types of content you engage with, so we can direct you to other relevant features and services we offer and help you in using our services, for example by making recommendations for you to optimise use of our services.
Legal Basis for Processing: Legitimate interests
Device and browser data
We use device and browser data to troubleshoot problems with our service and to make improvements to it, or to customise the interface for that device. We also infer your geographic location based on your IP address for abuse and tax and pricing purposes.
Legal Basis for Processing: Legitimate interests & Legal requirement
Log data
We use log data for many different business purposes to include:
Legal Basis for Processing: Legitimate interests
Third parties and integrations
We collect and use information from third parties and integration partners to:
Legal Basis for Processing: Legitimate interests
Information from page tags
We collect information from page tags to enable us to:
Legal Basis for Processing: Legitimate interests
Account Settings
We use your account preferences to deliver a personalised service to you.
Legal Basis for Processing: Fulfilment of Contract
SUMMARY
This page sets out what information we process when you submit personal information to us after being sent an invoice or a quote by a business.
Contact information: when a business sends you a quote or an invoice through Payaca, we will collect your first and last name, email address, phone number and home or work address.
Usage information: we collect usage information about you whenever you interact with our websites and services. This includes which webpages you visit, what you click on, when you perform those actions, what language preference you have, and so on.
Device and browser data: we collect information from the device and application you use to access our services. Device data mainly means your IP address, operating system version, device type, system and performance information, and browser type. If you are on a mobile device, we also collect the UUID for that device.
Log data: our web servers keep log files that record data each time a device accesses those servers. The log files contain data about the nature of each access, including originating IP addresses, internet service providers, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system versions, device type and timestamps.
Information from page tags: we use third party tracking services that employ cookies and page tags to collect data about visitors to our websites. This data includes usage and user statistics. Emails sent by us or by users through our services include page tags that allow the sender to collect information about who opened those emails and clicked on links in them.
We process personal data about you to pursue our legitimate interests of delivering an efficient service.
Contact information
We use your contact information to generate a quote or an invoice.
Usage information
We use information about how you use our services to improve our services for you and all users.
Device and browser data
We use device and browser data to troubleshoot problems with our service and to make improvements to it. We also infer your geographic location based on your IP address.
Log data
We use log data for many different business purposes to include:
Information from page tags
We collect information from page tags to enable us to measure the performance of our email messaging and to learn how to improve email deliverability and open rates.
We will only process information that is necessary for the purpose for which it has been collected.
