Payaca vs Monday.com
Work management vs complete installation business platform
Monday.com is a powerful work management tool. But solar and heat pump installers need quoting, compliance, field tools, and more - not just project boards.
Payaca
Everything clean tech installers need: CRM, quoting, operations, compliance, invoicing - one platform.
- CRM, quoting, invoicing, payments
- DNO applications via ENA Connect
- MCS compliance documentation
- Field team mobile app with offline
Monday.com
Visual work management platform for teams. Great boards and automations, but not an operations system.
- Visual project boards and workflows
- Good team collaboration tools
- No quoting, invoicing, or payments
- No compliance or industry features
What You'd Need to Add to Monday.com
To run an installation business with Monday.com, you'd need additional tools:
CRM Software
For lead and customer management
Quoting Tool
For proposals and e-signatures
Accounting Software
For invoicing and payments
Scheduling Tool
For field team dispatch
Compliance System
For DNO and MCS requirements
Customer Portal
For customer self-service
Payaca includes all of these in one platform, designed specifically for clean tech installers.
Feature Comparison
| Feature | Payaca | Monday.com |
|---|---|---|
| Primary Purpose | Complete platform for clean tech installation businesses | Work and project management for any team |
| Industry Focus | Built for solar, heat pumps, batteries, EV chargers | Generic - suitable for any industry |
| DNO Applications | ENA Connect integration for G98/G99 submissions | Not available - no DNO support |
| MCS Compliance | Built-in MCS certificate generation | Not available - no compliance features |
| Design Tool Integration | EasyPV, OpenSolar, Heatpunk connections | No solar or heat pump design integrations |
| Quoting & Proposals | Multi-option clean tech proposals with e-signatures | No quoting functionality |
| Invoicing & Payments | Full invoicing with online payment collection | No invoicing - needs third-party tools |
| Field Team Mobile App | Offline-capable app for installation teams | Mobile app for task management only |
| Visual Workflows | Kanban, calendar, and pipeline views | Highly visual boards with many view options |
| Customer Portal | Branded portal for customers to track and pay | No customer-facing portal |
Primary Purpose
Complete platform for clean tech installation businesses
Work and project management for any team
Industry Focus
Built for solar, heat pumps, batteries, EV chargers
Generic - suitable for any industry
DNO Applications
ENA Connect integration for G98/G99 submissions
Not available - no DNO support
MCS Compliance
Built-in MCS certificate generation
Not available - no compliance features
Design Tool Integration
EasyPV, OpenSolar, Heatpunk connections
No solar or heat pump design integrations
Quoting & Proposals
Multi-option clean tech proposals with e-signatures
No quoting functionality
Invoicing & Payments
Full invoicing with online payment collection
No invoicing - needs third-party tools
Field Team Mobile App
Offline-capable app for installation teams
Mobile app for task management only
Visual Workflows
Kanban, calendar, and pipeline views
Highly visual boards with many view options
Customer Portal
Branded portal for customers to track and pay
No customer-facing portal
Frequently Asked Questions
- Can I use Monday.com to run a solar installation business?
- Monday.com is great for project tracking, but it's not designed for installation businesses. It lacks quoting, invoicing, customer portals, compliance features, and field team tools. You'd need to add 4-5 other tools to cover what Payaca provides in one platform.
- What does Monday.com do well?
- Monday.com excels at visual project management, team collaboration, and workflow automation. The interface is clean and the customisation is powerful. But it's a work management tool, not an installation business platform - it stops where your operational needs begin.
- Should I use Monday.com for project management alongside another system?
- You could, but you'd create data silos. Your project boards wouldn't connect to quotes, invoices, compliance documents, or customer communications. Purpose-built software like Payaca keeps everything linked - when you update a job, related documents and customer records update too.
- Is Monday.com cheaper than Payaca?
- Monday.com's pricing starts low, but doesn't include the tools installation businesses need. Add a CRM, quoting software, invoicing, scheduling tool, and compliance system - the total often exceeds Payaca while being harder to manage. Compare total cost of ownership, not just one tool.
- Can I create quotes and invoices in Monday.com?
- No, Monday.com doesn't have quoting or invoicing features. You'd need separate tools like PandaDoc, QuickBooks, or Xero - then manually sync data between them. Payaca includes quoting, proposals, invoicing, and payments in the core platform.
- Does Monday.com have a field technician app?
- Monday.com has a mobile app for viewing and updating tasks, but it's not designed for field technicians doing installations. It lacks offline capability, installation-specific forms, photo capture with job linking, and compliance data collection that Payaca provides.
More than project management
See how Payaca runs your entire installation business, not just your tasks.