Payaca makes heating engineer software simple.

Create quotes, invoices, heating certificates and job reports, tailored to your business and delivered in rapid time using our unique plumbing and heating software.

Why Payaca’s heating and plumbing software is so popular

Online quotes & optional add-ons

Take your proposals to the next level with optional add-ons. Allow your customers to select additional features and further products from within your quote.

Job management made easy

Keep track of your jobs in one place with our plumbing and heating software. Plumbing projects or heating jobs, our pipeline visualises your workflow, making job management easy.

Customised forms and documents

All your plumbing and heating documents all in one place. Easy to access and easy to edit. Essential documents ready in record time.

Recurring job reminders

Keep hold of your customers with automated reminders. You’ll never miss a job as recurring projects are automatically booked into your calendar.

Perfect plumbing & heating quotes delivered instantly

Why limit your proposals to one product when you could sell more? Upgrade your proposals and offer your customers extra features and additional services. Reap the benefits as you empower your customers and increase your income with one intuitive feature.

  • Digital quotes accessed online
  • Instant delivery
  • Custom templates and designs
  • Use your unique branding and logo
  • Optional add-on’s to any quote

Job management software designed for your team

Our heating and plumbing software is designed for you; making running your business as easy as possible. Whether operating in the field or from the office, communication is made streamlined and your team will become better connected and more effective than ever before.

  • CRM for your mobile or your laptop
  • Accessible across your team
  • Set access restrictions to keep your team focused
  • Information passed seamlessly and instantly
  • Upload receipts while in the field

All your documents all in one place

Find all your desired documents in one place. With customisable fields and a simple click-by-click process, you can create tailored documents, specially designed for your plumbing and heating needs. Ready in record time, make life easy for yourself and your customers while delivering documents to the highest standards.

  • Plumbing & heating specific documents
  • Extensive bank of forms and certificates
  • Easy to complete and quick to send
  • Branded with your logo
  • Constantly updated and aligned with industry changes

Never miss a job with automated reminders

Our management software automatically reminds you of upcoming events and projects. If you're servicing a boiler or checking on a heating installation, automated reminders ensure you’re always informed and never forget an upcoming job.

  • Automatically input follow-up jobs
  • Ensure your team is always up to date
  • Automate your processes
  • Keep your calendar up to date
  • Never miss a job or forget to follow up

Everything you need, and more.

Interactive quotes

Easy to use and quick to create, interactive digital quotes make sending proposals easy for you and your customers

Calendar and scheduling

Keep on top of your calendar and never miss an event with a clear, organised digital calendar

Automate customer communication

Save time and perfect your communication with automated responses

Embedded forms for your website

Personalised forms, branded to your website, ready to go and simple to use

Job forms and certificates

Gas certificates and official documents, available at the click of a button

Mobile app for field services

Remove your limitations with the mobile app, taking the office into the field

Accounting integrations

Finance and accounting are fully integrated with our CRM. Compatible with Xero, Quickbooks, Zapier and more

Manage suppliers and materials

Save your favourite supplier and materials so you can come back to them anytime

Download the app and try our award winning software

  • Track your quotes, invoice payments and business performance on the move.
  • Connect your whole team with our mobile app and manage user schedules from anywhere.
  • Save hours of admin by uploading job receipt pics on the go.
Google Play Store 4.7 star Rating
4.8 star iOS store rating
A mobile app for field-based teams
Capterra logo4.8 stars

See why service businesses use Payaca. Whether you're a growing team or just getting started, our software wins you more business and saves you time.

Try for free
“My overall experience with Payaca has been fantastic. I'm getting on really well with the product and looking forward to using it for many more years and excited to see the additional features they add. It's really helped increase my sales, my quote conversion rate has increased massively and that is probably down the professional look it provides. The customer service is brilliant also. Any questions you may have, their team are always there to answer or solve any issues. Excellent all round package with Payaca!“
Chris R.
We’ve had feedback that the customer experience with received quotes has been a deal breaker for them, winning us the business over competitors. What else can we say..
Mark E.
Very good. Tech have helped me a few times with some minor issues and seem to be happy to take onboard advice on how to better the app.
Andrew M.

Here’s why thousands of businesses use Payaca

Speech marks
The simplicity of the quoting process and then invoicing has massively reduced the time needed allowing us to concentrate on business development. That paired with the customer experience means that this tool is now one of the most critical in our business
Mark E.
Owner of Box Clad Ltd
Mark Etherington
Speech marks
This company is amazing. Every time I have needed help, night or day they are there to support. The software is unbelievably easy to use. I love the fact that my customers can e-sign the quotes. The invoicing is so easy to use. resend. reminders automatically sent. customers saved... etc Fantastic
Lee Farmery
Farmery Security Services
Lee Farmery
Speech marks
Our Company use Payaca for all our CRM needs. The team are always very helpful. I have had to contact them at random hours when I need help or a question and they will always reply regardless of the time which is a huge thing for me. I honestly can't fault them.
Charlene Abbott
Scottish Garden Rooms
Charlene Abbott
Speech marks
My overall experience with Payaca has been fantastic. It's really helped increase my sales, my quote conversion rate has increased and this is probably down to the professional look it provides. The customer service is brilliant also.
Chris R.
General Manager at Plumbing Hot
Chris Richards
Speech marks
It's an incredibly useful tool, it's helped me minimise the time spent in the office. It's super easy to use and helps me keep track of all of our quotes, invoices and payments.
Sean Doyle
South London Carpentry
Sean Doyle
Speech marks
Payaca has improved the efficiency of our business by allowing us to monitor how successful we are at converting quotes. It's also really handy to be able to add choice and optional items to a quote to gain an uplift in sales as well as not having to create multiple versions of the same quote.
Dan .T
General Manager at PDT Glazing Group
Paul Tripp
Speech marks
The simplicity of the quoting process and then invoicing has massively reduced the time needed allowing us to concentrate on business development. That paired with the customer experience means that this tool is now one of the most critical in our business
Mark E.
Owner of Box Clad Ltd
Mark Etherington
Speech marks
This company is amazing. Every time I have needed help, night or day they are there to support. The software is unbelievably easy to use. I love the fact that my customers can e-sign the quotes. The invoicing is so easy to use. resend. reminders automatically sent. customers saved... etc Fantastic
Lee Farmery
Farmery Security Services
Lee Farmery
Speech marks
Our Company use Payaca for all our CRM needs. The team are always very helpful. I have had to contact them at random hours when I need help or a question and they will always reply regardless of the time which is a huge thing for me. I honestly can't fault them.
Charlene Abbott
Scottish Garden Rooms
Charlene Abbot
Speech marks
My overall experience with Payaca has been fantastic. It's really helped increase my sales, my quote conversion rate has increased and this is probably down to the professional look it provides. The customer service is brilliant also.
Chris R.
General Manager at Plumbing Hot
Chris Richards with hands on head
Speech marks
It's an incredibly useful tool, it's helped me minimise the time spent in the office. It's super easy to use and helps me keep track of all of our quotes, invoices and payments.
Sean Doyle
South London Carpentry
Sean Doyle
Speech marks
Payaca has improved the efficiency of our business by allowing us to monitor how successful we are at converting quotes. It's also really handy to be able to add choice and optional items to a quote to gain an uplift in sales as well as not having to create multiple versions of the same quote.
Dan T.
General Manager at PDT Glazing Group
Dan Tripp

FAQs for Plumbing & Heating businesses

If you have any questions feel free to drop us a message by live chat and we are here to assist. Here are a few questions frequently asked.

Can I see recent updates?

Is it easy to move from my old solution to Payaca?

Why should we join Payaca?

What is the best heating engineer software?

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